Alternatives to Printing
By Bob Rankin
Save money, save paper and stop printing.–PC Pitstop
How often do you use your home printer? If it’s more than just occasionally, I’ve got some tips to simplify your life and save you money. Aside from wasting paper, killing trees unnecessarily, and spending more than $300 a gallon on printer ink, you’re also creating a stack of pages that you’ll have to do something with. Here are some ways to minimize those hard copies, as well as the associated filing, and tedious searching tasks…
Put Down that Cartridge and Back Away Slowly From the Printer
Printing is a habit, and it can be a costly one. We print documents, emails, bills, receipts, photos and other types of files. All of these things come to us in digital form, so the trick is to realize that converting them to paper just makes it harder to manage and find them later.
Many things are printed for record-keeping purposes. But the best record-keeper available may be your email server. Instead of printing a Word document or PDF, email a copy to yourself, and Gmail (or whatever email service you use) will keep it safe forever. You can also find it again with simple search, or tag it with keywords so that you can easily find all documents that relate to a given topic. If you use webmail, you have the added benefit that your important documents are stored online, and won’t be lost if your hard drive fails.
Bills, receipts, monthly statements, correspondence, jokes and pictures of cute puppies will flow into your inbox. Let them stay there! Printing these things is old-school thinking, and ultimately makes it harder to find the information at a later date.
Excerpt shared with permission from Bob Rankin.